NewsVoir Lead Engine & Payment Reminders
Proposal and Scope of Work
What you told us
A tool that finds the right PR and corporate communications people, gives full details for everyone at a company, follows up automatically, and chases overdue payments for us.
- Today: 6 people map 2,000 to 3,000 contacts a month using ContactOut and SignalHire. About 70% of them are reachable. This is the number the new system must beat.
- Leads: name, company, designation, work email, phone and LinkedIn profile. 3,000 to 5,000 new contacts a month. Search any company and see all relevant people.
- Outreach: email campaigns with follow-ups, replies tracked in one place, LinkedIn handled by your team.
- Payments: read the Google Sheet, remind clients automatically, stop when paid, keep a log.
What we found
23%
of mobile numbers rated "good" in an independent multi-provider test. Phone data is the weakest part of every tool, so we test it on your contacts before promising anything.
1 source
is not enough for India. No single data provider covers Indian contacts well, so the system checks several in order.
5,144
companies listed on BSE (June 2026). Adding IR and company secretary roles keeps 3,000 to 5,000 new contacts a month realistic.
Every lead tool, including ContactOut and SignalHire, draws on data providers. What we build is the engine that combines several sources, verifies them, and shows everyone at a company. You own the engine and all the data.
How it worksOne flow, fully automatic, your team works from the CRM.
1 · Find
Who to target
Search by role, industry, city or a company name. Weekly feed of funded, newly listed and active companies.
2 · Fill
Contact details
Work email, phone on request, LinkedIn URL. Several sources in order.
3 · Check
Verify & dedupe
Every email verified. Duplicates and old contacts removed. Re-checked every 90 days.
4 · Reach
Email + LinkedIn
Email sequence with 2 follow-ups. Daily LinkedIn list for your team.
5 · Track
One view
Replies sorted as Interested, Later, Not me or Unsubscribe, and updated in the CRM.
Every person found is shown, even without a verified email, with a clear status. Your team can still reach them on LinkedIn or by phone.
Choose your scope
Payment reminders
₹25,000 + GST
- Reads your Google Sheet daily
- Email reminders on a fixed schedule
- Partial, disputed and paid handled
- Log of every reminder and reply
Live in week 1.
Lead engine & outreach
₹1,05,000 + GST
- Lead finding, verification, dedupe
- Company search, all people shown
- CRM set up with your data
- Email sequences, reply sorting
- Daily LinkedIn task list
Full volume from week 4.
Recommended
Complete system
₹1,25,000 + GST
- Everything in both options
- One shared dashboard
- Team training and written guide
- 30 days of support after handover
Saves ₹5,000 against buying both separately.
Included features
Lead engine & outreach9
- Target lists by role: PR, corporate communications, brand and marketing heads, investor relations, company secretaries, PR agencies.
- Company search: type a company, see every relevant person with designation and LinkedIn URL.
- Work email found and verified for each contact. Phone numbers pulled on request, to control cost.
- Duplicate check against everything already in your CRM and your existing lists, by email, LinkedIn URL and name with company.
- Weekly signal list from NSE company announcements and Inc42 and YourStory funding news: who raised money, listed, or changed their comms head.
- Email sequences on separate sending domains, so your main newsvoir.com email is never at risk.
- Replies sorted automatically and pushed to the CRM. Unsubscribes blocked from all future campaigns.
- Finished leads archived to the CRM each month, so the sending tool never hits its contact limit.
- Weekly report: contacts found, verified rate, bounce rate, replies, interested leads.
Payment reminders7
- Schedule: 3 days before due, on the due date, then 3, 7 and 14 days after. After that, your team is alerted to call.
- Stops automatically when status is Paid or the paid amount covers the invoice.
- Partial payment: the reminder quotes only the balance due.
- Disputed or On hold: reminders pause and the owner gets an alert.
- Missing or wrong data (email, date, amount): the row goes to a "Needs fix" tab and nothing is sent.
- Log tab: date, invoice, reminder sent, whether it bounced, and the client's reply.
- Sent from your existing accounts email, so clients see a familiar sender.
Your questions, answered
1 · Lead generation and CRM4
How will we measure 3,000 to 5,000 leads a month and accuracy?
A weekly report counts new unique contacts, verified emails and bounce rate. In week 1 we run 200 contacts your team has already mapped through four data tools, call a sample of the phone numbers, and compare against your 70% reachable rate.
Will it verify work emails and remove duplicate or outdated leads?
Yes. Every email is verified before sending. Duplicates are blocked on entry. Contacts are re-checked every 90 days and bounced ones are marked outdated.
Can leads sync with our in-house CRM, with duplicate checks?
Yes, if your CRM can accept data through an API. We check this with your developer in the walkthrough. Until the sync is ready, your team works from a free CRM we set up on your server. After that, everything lives in your CRM.
What if volume or quality targets are not met?
We commit to bounce rate under 3% on sent emails. If it is missed, we fix the sources and re-run at no cost during support. Volume depends on how many people exist in each segment, so the week 1 test sets the real monthly number before full launch.
2 · Email outreach and costs3
Full cost breakdown?
See the monthly running cost table below. All tools are in NewsVoir's name and paid directly by you. We add no markup. Phone numbers are paid per number found, about ₹10 each.
Instantly or SmartLead?
Only one is needed. We use Instantly and set up all campaigns for you. Your team only reads replies and works the leads.
Can replies, interested prospects and follow-ups be tracked centrally?
Yes. All replies land in one inbox and each lead's status updates in the CRM automatically.
3 · Payment reminders3
Do reminders stop when paid? Partial, disputed, wrong entries?
Yes. See "Payment reminders" under Included features.
Is there a log of reminders, delivery and responses?
Yes. Every reminder is one row in the Log tab, showing whether it was sent, bounced or replied to. Email cannot confirm that a message reached the inbox, so we log what can be measured.
Who updates the sheet, and how are errors flagged?
One person on your accounts team. We add dropdowns and checks so most errors cannot be entered. Anything wrong goes to "Needs fix" with a daily alert.
From our call3
Why build this instead of buying another lead tool?
Every lead tool, including ContactOut and SignalHire, draws on data providers. A single tool stops at its own database. This engine checks several sources in order, verifies every result, shows everyone at a company, and the data stays yours.
Data security and privacy?
- NewsVoir is the data fiduciary under the DPDP Act. Allkane acts only as your data processor, under a signed data processing agreement and NDA.
- All accounts are in NewsVoir's name. We log in through a password manager or app authorisations, never shared passwords.
- The CRM runs on your server with encryption, daily backups and access logs.
- LinkedIn is not automated, so we never need LinkedIn logins. Reminder replies need read access to the accounts inbox only.
- Unsubscribe and delete requests are honoured across all tools. Our access is removed at handover.
Support and how we work?
One shared WhatsApp group, replies within one working day. 30 days of support after handover are included.
Technology approachEach job goes to the tool that does it best, with a backup. Final order is set by the week 1 test.
| Finding people | Prospeo people search by role, company and city |
| Work emails | Icypeas first, Prospeo as backup. You pay only when an email is found. |
| Email checks | Icypeas verifier, re-checked every 90 days |
| Phones | On request. Prospeo, LeadMagic as backup, EasyLeadz for key accounts |
| Signals | NSE announcements, Inc42 and YourStory funding feeds |
| Sending | Instantly with managed Google inboxes on new domains |
| CRM | Twenty, open-source, until the sync with your in-house CRM is ready |
| Automation | n8n, open-source, on your server |
| AI | Low-cost AI model to sort replies and write the first line of each email |
| Reminders | Google Sheets + n8n + your accounts email |
Monthly running costPaid by NewsVoir directly to each provider. Prices checked October 2026, at ₹96 per US dollar.
| Item | 3,000 / month | 5,000 / month |
|---|---|---|
| Instantly, email sending | ₹9,350 | ₹9,350 |
| Sending inboxes (16 / 27) | ₹5,800 | ₹9,500 |
| Sending domains (6 / 9) | ₹600 | ₹900 |
| Prospeo, people and backup data | ₹4,700 | ₹9,500 |
| Icypeas, emails and checks | ₹3,750 | ₹8,550 |
| Server, AI, signal feeds | ₹2,500 | ₹2,500 |
| Base total | ≈ ₹26,700 | ≈ ₹40,300 |
| Phones, about ₹10 each found | ₹3,000 (300) | ₹5,000 (500) |
| Expected total | ≈ ₹30,000 | ≈ ₹45,000 |
Inboxes are sized at 30 emails per inbox a day, with one email and two follow-ups per lead. Annual billing lowers the base by about 14%. Domain, server and AI figures are estimates confirmed in week 1. ContactOut or SignalHire seats can be cancelled once this is live.
Timeline
Week 1
- Payment reminders live
- Domains bought, warm-up starts
- 200-contact accuracy test, run manually across four data tools
Week 2
- Lead engine built on the winning tools
- CRM set up, old lists imported
Week 3
- Outreach and reply sorting
- First small campaign
Week 4
- Full volume
- Training and handover
New domains need 2 to 3 weeks of warm-up before full volume, so sending ramps up gradually.
Commercial
Complete system, one-time build and setup:
₹1,25,000 + GST
40%on project start
30%on working system, week 3
30%on handover
Final price is confirmed after a 30-minute walkthrough of your current tools. Optional care after the support period: ₹7,500 a month for security updates on the server, monitoring, fixes and small changes. Without it, your developer takes over server updates at handover.
What we cannot promise
- A phone number for every contact. Indian mobile coverage is partial with every provider. The week 1 test shows the real rate.
- A verified email for every person. Some company mail servers block checks. Those contacts are still listed for LinkedIn or phone.
- Automatic LinkedIn messages. LinkedIn limits and restricts automation, so we prepare the daily list and your team sends.
- Unlimited new contacts. Each segment has a fixed number of people. We widen segments to keep volume steady.
- Proof that an email reached the inbox. We track sent, bounced and replied, which is what email allows.
Optional / separately quoted
- AI inquiry assistant: answers website and email inquiries, qualifies leads and books meetings. Scoped after the walkthrough.
- WhatsApp payment reminders: about ₹0.15 per message through an approved WhatsApp provider, plus the provider's fee.
- Integration with your in-house CRM: priced once we see its API.
What we need from you
- A 30-minute walkthrough of your CRM, current lists and the payments sheet.
- 200 contacts your team has already mapped, for the accuracy test.
- Roughly how many contacts a month need a phone number.
- One owner each for leads and for the payments sheet.
- Access to buy tools and domains in NewsVoir's name, and read access to the accounts inbox.